Executive Assistant

Operations San Luis Obispo Full-time

Job Overview

Hathway is an inspiring work environment. A place we grow, learn and bond. A place we uphold our cultural values and each other accountable to be EverBetter.
For this role, we are looking for an Executive Assistant for the CRUX department, reporting to our Chief Experience Officer (CXO), working with VPs across Strategy, Creative, Product Management, and Loyalty teams. This is a unique and exciting role as you get to work with EVERYONE, and mastermind the hundreds of details to keep track of — from coordinating exciting team activities to keeping track of software investment costs.
While all of this is going on, guarding what makes Hathway special is vital. In our company values we state that we believe fun should be part of everything we do. It turns out that fun takes planning, detail orientation and dedication, and you should be mindful of this. Lastly, impossible is not in our vocabulary. When something looks like it can’t be done, there is always a way, and it usually involves using your clever co-workers, past experience or simply inventing new ways.
There are 3 primary requirements for this role:
Be professional. Hathway is a fun place, but also a serious business with a lot of moving parts. We ask you to be extremely detail oriented and adaptive to change, while also having past experience as an executive assistant in a similar environment
Be unflappable. Sometimes crazy things happen.You should be able to pause and laugh at them for a brief second before quickly taking action to be solution oriented.
Be passionate. To be successful at Hathway you need to believe in what we do, our values, and how they resonate with you as a professional and individual.

Anatomy of the right candidate

  • Thoughtful, forward thinking, innovative, imaginative and strategic:
  • Full of great ideas and solutions
  • A cool head and calm under pressure
  • Looks ahead and plans in advance
  • Great eye for details
  • Active listener
  • Collaborative and enjoys working with others
  • Emotional intelligence
  • Strong work ethic
  • Strong communicator
  • Integrity and confidentiality
  • Good writing skills
  • Expert technical skills
  • Quick to spring into action
  • Negotiation skills
  • Event management
  • Public Speaking
  • Creativity

Responsibilities

  • Own all administrative duties in support of assigned executive leadership, including but not limited to helping prepare for meetings, booking travel, managing budgets or expenses, handling correspondence, maintaining files, and serving as a liaison to internal or external teams as needed.
  • Attend meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate follow-up.
  • Maintain confidentiality and exercises good judgement when handling sensitive information
  • Plan, coordinate and communicate departmental events such as group meetings, off-sites and forums
  • Prioritizes concurrent requests based on objective assessment of importance/need
  • Excellent problem-solving skills
  • Must be able to work cohesively as a member of the team
  • Able to communicate effectively with executives and employees across the company
  • Able to multitask and prioritize tasks across multiple projects
  • Function as a cultural liaison between leadership and team
  • Perform other duties as assigned

Education, Experience, Certification, and Training

  • Minimum of 2-3 years experience supporting senior level management and/or technical leadership in an administrative capacity
  • Calm, friendly and professional demeanor at all times; diplomatic even while saying no
  • Experience with Jira and Confluence preferred
  • Experience with GSuite preferred

Location, Physical Requirements, and PPE

  • Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 25 lbs., perceive depth and operate a motor vehicle.
  • Conditions may include working inside and/or outside.  May work around machines with moving parts and moving objects.  Working near radiant and electrical energy.  Working closely with others or working alone.  Working extended or irregular hours and travelling by all possible modes of transportation.
  • Equipment (machines, tools, devices) used in performing the essential job functions include but are not limited to computers and related equipment, calculators, copiers, fax machines, telephones, and vehicles. 

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Hathway proudly provides Equal Employment Opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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